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Quick Turnaround with Open Options Professional Services

An integrator asked the Professional Services team at Open Options to assist on a project with a quick turnaround time.

The project was to commission and program four PIM400-1500s and 24 AD400 wireless locks within DNA Fusion. Accustomed to accelerating service delivery, Professional Services was able to do the essential tasks in rapid succession.

Day One consisted of bringing the 4 PIM’s online and documenting their IP, MAC Address, location, and login information for the end-user.

Day Two was spent troubleshooting the doors that either was not linking to the PIM or wanting to communicate with DNA Fusion.

In summary the professional services team:
  • Professional Services personnel uncovered that the end-user was using an existing version of DNA Fusion that needed configuration changes and updating. This was necessary in order for the server to be accessed from the site where the new devices were being installed.
  • They had to change the IP address of the server as well as the existing PIM.  Once the version of DNA Fusion was updated, a whole suite of new features was provided to the end-user.
  • They equipped the end-user with practical information about the upgrade and answered questions to help the end-user be able to fully understand what had been resolved and what had been unlocked in the capabilities of DNA Fusion, adding value.

During the training, the new features were demonstrated, including the Info Ready reports.

“There were other items that were shown just in case it wasn't used like the drag and drop ability to filter the Event grid to a controller, a door and even a specific person,” said Michael Digby, Professional Services representative at Open Options.

“We informed the end-user that OpenDX would be a good item to investigate as it would assist with adding as much information into DNA Fusion automatically without having to enter it manually, along with the knowledge of cards being disabled when their Active Directory account is disabled,” added Digby. “Once the training was wrapped up, the final doors were tested and operating as expected. A quick check of all the doors was done, and a write-up was provided to the end-user.”

Michael Digby, Professional Services Representative at Open Options.

Case closed. This quick turnaround built trust with both the end-user and the integrator. 

Upgrade to Superior Access Control Gets a Boost from Professional Services

A company was eager to replace its legacy access control system with DNA Fusion, a far superior access control system. Since the conversion only involved nine doors, everyone expected it to be a quick conversion and to go smoothly. But when you’re dealing with an inferior access control system, unexpected problems can arise. The Professional Services team at Open Options was brought in early to handle the unexpected.

The first thing that the Open Options Professional Services representative did was collect all the data to convert the system. Then he tried to bring the new system online, but found out that the conversion would not go as smoothly as planned. Eight out of the nine doors did not convert.

“The issue stemmed from the fact that there were three wireless transmitters in the mix,” said Michael Digby, Professional Services representative at Open Options. “Those had to be correctly identified as to which door they were linked with. I had to dive into the customer’s original database and I discovered all the required information for the doors. I also verified that the remaining items converted correctly.”

He sent the converted database to the integrator to complete the conversion. However, the integrator hit an issue on restore with all but one door working when he brought it online. Michael assisted in tracking down the issue. It turned out that the door was previously not operational.

Finally, the integrator was able to successfully get the site online with DNA Fusion.

“The integrator and the customer didn’t have to worry any longer about inferior access control software,” added Digby. “After the conversion, DNA Fusion was fully operational, and everyone was happy.”

Just when a customer thinks they don’t need Professional Services, an issue comes up. Open Options’ Professional Services stay ahead of the issues. Because they were involved from the beginning, the customer averted a mini-crisis.

Professional Services in the Thick of a Conversion to DNA Fusion

If you have ever wondered when is a good time to call the Professional Services team at Open Options, consider the scenario one customer had: Conversion from a Vanderbilt Control System to DNA Fusion. Change out controllers to talk to the existing system’s sub-controllers. No experience with Vanderbilt hardware or Mercury hardware. Only scattered reports to work from, rather than a full copy of the database. Deadline to complete the conversion was in one week. It was time to call Open Options Professional Services for onsite help.

“We needed to convert the existing system database into a DNA Fusion database, but all we had to work from were scattered reports from the old access control software,” said John Hubbard, National Sales Engineer, Open Options. “Our Professional Services team was able to take the information from the reports and build a workable DNA Fusion database that we were able to use to make converting the hardware much faster and easier.” 

Once the database was done, the Professional Services representative had to go to the customer’s site and help convert the hardware over to use in DNA Fusion. He worked with the dealer onsite through changing the controllers and bringing them online in DNA Fusion. Together, the dealer and the Open Options Professional Services specialist converted the hardware for several buildings.

After getting all the doors online and working in DNA Fusion within the week, Open Options still had to work with the dealer and the end-user over the next few weeks to tweak all the lockdowns, access levels, buttons to open doors, and any other tweaks to the software the organization required so they could get back to business as usual.

“Because of our onsite support, the customer was able to overcome several hardware-related issues in much less time that if they had to work with someone over the phone,” added Hubbard. “The dealer let me know that if Open Options had not been there during the cutover, they would not have met the deadline to get the hardware and software online and working within the one week timeframe they had. At the end of the day, Professional Services was there in the thick of things.”